PCGS Finding Aids-Miscellaneous School Records Collection

05-ACL-01 Miscellaneous School Records 1A-1-3

This box contains several different school records that were received by the County Clerk’s Office. These records include ESTIMATES, APPLICATION FOR STATE SCHOOL MONEY, COUNTY CLERK’S REPORT OF APPLICATIONS, COUNTY CLERK’S REPORT TO THE COMMISSIONER OF EDUCATION, COUNTY CLERK’S REPORT TO THE STATE BOARD OF EDUCTION

Folder Number	Contents
Folders 1-14 hold ESTIMATES which is "An Estimate of the Amount of School Moneys Needed for the Ensuing Year". By law (Section 10347, R. S. 1939) school districts were required to file this paper with the County Clerk on or before May 15. All these records include the names of the President of the School Board, District Clerk or Secretary, County Superintendent, and the County Clerk. Earlier records also include the number of teachers hired and the enumeration of the district.
1	1941-1942 Estimates of 102 school districts
2	1946-1947 Estimates of 102 school districts
3	1 Estimate from Consolidated School District #8 (Halfway) 1947-1948 4 Estimates from Mt. Bethel, Dist. 73; Kinder, Dist. 71; Victor, Dist. 1; and Wilmington, Dist. 53 1948-1949 1 Estimate from Bolivar
4	1949-1950 Estimates of 93 school districts
5	1950-1951 Estimates of 66 school districts
6	1951-1952 Estimates of 65 school districts
7	1952-1953 Estimates of 11 school districts 1953-1954 Estimates of 11 school districts 1954-1955 Estimates of 11 school districts 1955-1956 Estimates of 11 school districts Bolivar R-1; Dallas County R-1 (Polk Co. Residents); Dadeville R-2 (Polk Co.); Fair Grove (Polk Co.); Fair Play R-2; Halfway R-3; Humansville R-4; Morrisville R-5; Pleasant Hope R-6; Hickory County R-1 (Polk Co.); Walnut Grove R-5 (Polk Co.)
8	1956-1957 Estimates of 11 school districts 1957-1958 Estimates of 11 school districts 1958-1958 Estimates of 11 school districts 1959-1960 Estimates of 11 school districts Bolivar R-1; Dallas County R-1 (Polk Co. Residents); Dadeville R-2 (Polk Co.); Fair Grove (Polk Co.); Fair Play R-2; Halfway R-3; Humansville R-4; Morrisville R-5; Pleasant Hope R-6; Hickory County R-1 (Polk Co.); Walnut Grove R-5 (Polk Co.)
9	This folder begins a new format of the Estimates form (Section 165.077 RSMo.) 1960-1961 Estimates of 11 school districts 1961-1962 Estimates of 11 school districts 1962-1963 Estimates of 11 school districts 1963-1964 Estimates of 11 school districts 1964-1965 Estimates of 11 school districts Bolivar R-1; Dallas County R-1 (Polk Co. Residents); Dadeville R-2 (Polk Co.); Fair Grove (Polk Co.); Fair Play R-2; Halfway R-3; Humansville R-4; Morrisville R-5; Pleasant Hope R-6; Hickory County R-1 (Polk Co.); Walnut Grove R-5 (Polk Co.)
10	1965-1966 Estimates of 11 school districts 1966-1967 Estimates of 10 school districts (missing Bolivar) 1967-1968 Estimates of 11 school districts 1968-1969 Estimates of 11 school districts Bolivar R-1; Dallas County R-1 (Polk Co. Residents); Dadeville R-2 (Polk Co.); Fair Grove (Polk Co.); Fair Play R-2; Halfway R-3; Humansville R-4; Morrisville R-5; Pleasant Hope R-6; Hickory County R-1 (Polk Co.); Walnut Grove R-5 (Polk Co.)
11	A new form is being used now. This form does not include the enumeration of the district. 1970-1971 Estimates of 11 school districts 1971-1972 Estimates of 11 school districts 1972-1973 Estimates of 11 school districts 1973-1974 Estimates of 11 school districts 1974-1975 Estimates of 11 school districts Bolivar R-1; Dallas County R-1 (Polk Co. Residents); Dadeville R-2 (Polk Co.); Fair Grove (Polk Co.); Fair Play R-2; Halfway R-3; Humansville R-4; Morrisville R-5; Pleasant Hope R-6; Hickory County R-1 (Polk Co.); Walnut Grove R-5 (Polk Co.)
12	1975-1976 Estimates of 11 school districts 1976-1977 Estimates of 10 school districts Fair Play missing Humansville included enumeration 1977-1978 Estimates of 11 school districts 1978-1979 Estimates of 11 school districts 1979-1980 Estimates of 10 school districts Walnut Grove missing Bolivar R-1; Dallas County R-1 (Polk Co. Residents); Dadeville R-2 (Polk Co.); Fair Grove (Polk Co.); Fair Play R-2; Halfway R-3; Humansville R-4; Morrisville R-5; Pleasant Hope R-6; Hickory County R-1 (Polk Co.); Walnut Grove R-5 (Polk Co.)
13	New form being used ESTIMATE OF REQUIRED LOCAL TAXES 1980-1981 Estimates through 1988-1989 Estimates of 11 school districts Bolivar R-1; Dallas County R-1 (Polk Co. Residents); Dadeville R-2 (Polk Co.); Fair Grove (Polk Co.); Fair Play R-2; Halfway R-3; Humansville R-4; Morrisville R-5; Pleasant Hope R-6; Hickory County R-1 (Polk Co.); Walnut Grove R-5 (Polk Co.)
14	1989-90 Estimates through 1999-2000 Estimates of 11 school districts Bolivar R-1; Dallas County R-1 (Polk Co. Residents); Dadeville R-2 (Polk Co.); Fair Grove (Polk Co.); Fair Play R-2; Halfway R-3; Humansville R-4; Morrisville R-5; Pleasant Hope R-6; Hickory County R-1 (Polk Co.); Walnut Grove R-5 (Polk Co.)
Folders 15-17 hold the APPLICATION FOR STATE SCHOOL MONEY that by law (Sections 10390, 10454, H.B. 307 Laws of Mo., 1947) each district had to file with the County Superintendent of Schools between June 15 and June 30. The County Superintendent approved the application and filed said applications with the County Clerk before July 5. The County Clerk then summarized the applications and forwards it to the Board of Education before July 15. These forms include attendance enrollment of resident and non resident students and number of teachers in the district. Also included is the name of the Board President, Secretary of the Board and the County Clerk. There are two variations of the form—one for six member boards and one for three member boards (rural schools).
15	1941 High Schools Application for State School Money 9 applications 1941 Rural Schools Application for State School Money 91 applications
16	1946 High Schools Application for State School Money 7 applications 1946 Rural Schools Application for State School Money 95 applications
17	1949 High Schools Application for State School Money 6 applications 1949 Rural Schools Application for State School Money 81 applications
18	1950 Application for State School Money 56—three director boards 6—six director boards
19	1951 Application for State School Money 54—three director boards 6—six director boards
20	1952 Application for State School Money 6—six director boards 1953 Application for State School Money 7—six director boards includes Dallas Co. R-1 1954 Application for State School Money 6—six director boards 1955 Application for State School Money 6—six director boards
Folders 21 and 22 hold reports from the County Clerk to the Commissioner of Education.
21	County Clerk’s Report of Applications Three Director Boards (2 pages) 3 reports undated County Clerk’s Report of Applications Rural Schools 1 report dated 1941 4 reports undated
22	County Clerk’s Report of Applications for State School Money Six Director Boards 2 undated 1951; 1953; 1954; 1955 County Clerk’s Report of Applications for State School Money High Schools 1 dated 1941 1 undated Supplementary report dated November 1943 (3 pages)
23	Papers related to Halfway School District Carbon copy of minutes of the Consolidated School Meeting held at Halfway 24 Aug 1929 School Poll Book of Consolidated District #8 election held at the Grade School Building in Halfway 7 April 1936 Included is a copy of ballot for levy increase and a loan, tally sheet and school board director results Notice of election 7 April 1936 Halfway School Board Minutes 13 Mar 1936 List of places notices and plats were posted in Aug 1929 concerning consolidation of Knapp, Brush Creek, Bloomer, Ratcliff, Coy and Halfway districts Special School Meeting Notice 24 Aug. 1929; Plat of Proposed Consolidation; Petition seeking consolidation
24	Financial Statements for Humansville School District for years ending June 30, 1943, 1945, 1947, 1949
25	Financial Statement for Halfway School District for year ending June 30, 1943
26	Financial Statements for Pleasant Hope School District for years ending June 30, 1950, 1951, 1953
27	Certificate of Attendance Marion C. Early School District Application for State School Money Based on Previous Year’s Attendance 22 Feb 1954
28	Enumeration of Deaf Children 1948 Letter from Roy Scantlin, State Superintendent verifying county enumeration of 3,553 in 1945 Letter from Bernard H. Voges, Assistant Director, School Finance, Laws & Statistics verifying county enumeration of 3.551 in 1954 List of Districts (by #) with number of boys and girls attending 3 lists all undated
29	Annual Report of the County Clerk to the State Board of Education for the following school years: 1950-51, 1951-52, 1952-53, 1953-54, 1957-58, 1958-59, 1959-60 plus 2 undated and not complete Annual Report of the County Clerk to the State Superintendent of Schools 1946-47
30	Tax Levies, Polk County (2 years) 1947 and 1948 Apportionment of 1948 County Interest Fund Railroad Tax 1948 Collector’s Statement of School Taxes for the following years: 1937, 1938, 1940, 1941, 1942, 1944, 1946
31	1949 Average School Tax Levy—handwritten on half sheet of paper, back side labeled "Railroad average 1949" letter to County Clerk from Marion Mitchell dated 1 July 1948 to make correction in Application for State School Money of Aldrich School District letter to George B. John, State Dept. of Education to correct report for Dunnegan School. Signed by Francis Roberts, County Clerk. No date on letter. A note is attached stating "Co. Supt. Says to file this" dated 24 Feb 1948 letter to County Clerk from H. L. Boyd, Supt. Marion C. Early Schools requesting signature on papers. No date given. Payroll and Contribution Report—Public School Retirement System 1948-49 for Pearl Dungan Hopkins, County School Superintendent. Letter to County Clerk from C. R. Walker, Dept. of Revenue concerning county levies—dated 12 Aug 1948 Letter to Co. Treasurer 22 Sept. 1954 concerning free textbook monies Miscellaneous blank forms (7)
32	Official School Ballots for annexation—these have been marked but no indication of district or date Statement of Francis H. Roberts certifying authenticity and accuracy of Supplemental Tax Book of Humansville School District 1947 Two letters from Public School Retirement System 30 Oct and 10 Nov 1948 concerning Payroll and Contribution Reports
33	Tax Levy Report of City Clerk to County Clerk 1981 for the following cities in Polk County: Aldrich, Bolivar, Fair Play, Humansville, Morrisville
34	Annual Secretary of the board Report Fiscal Year 1983-84 Fair Grove and Humansville Fiscal Year 1984-85 Fair Grove, Humansville, Fair Play
35	Annual Report of the County Clerk to the State Board of Education 1985-86, 1986-87 Projected Assessed Valuations for 1987
36	Eleven letters to County Clerk from Judy Buerky, Local Government Analyst, State Auditor’s Office 1986 approving school districts’ property tax rate and debt service levy Cover letter from County Clerk to State Auditor’s Office submitting 1986 levies
37	Division of Railroad School Tax Money for years 1951, 1952, 1954, 1955, 1956, 1957, 1958, 1959 Division of State Aid—Textbook Monies/County Foreign Insurance Tax Fund for years: 1951, 1952, 1955, 1956, 1957, 1958, 1959 County Clerk’s Division of Capital Interest for years 1951,1952, 1954, 1955, 1956, 1957, 1958 County Clerk’s Division of Escheat fund 1956 "Trailer Camp School Tax Fund" letter 1955
38	Estimate from Heart of the Ozarks Community Technical College 1991-92, 1992-93 Three miscellaneous letters 1991, 1992, 1997 Scrap of paper dated 20 April 1943 signed Roy J. Phillips to Carl O. Zukel who had been issued MO State ---shing Book MO A174226toA174250 Note to Bob from Roy Six—estimated budget—no date Dadeville R-2 District—property purchased by Federal Government in Polk County 1971-72 MSTA Legislative Bulletin 1987 highlighted section on Property Tax legislation
39	Letters received by County Clerk from District Superintendent or School Boards concerning levy and enumeration as follows 1980—Enumeration 6 letters 1981—Enumeration 6 letters 1982—Enumeration 4 letters 1984 –List of Polk County Schools levy and levy certifications received 1985—Levy 2 letters 1986—Property tax rates for Polk County Residents in Dallas County R-1 School District 1987—Levy 2 letters 1989—Levy 1 letter
40	Letters received by County Clerk from District Superintendent or School Boards concerning levy and enumeration as follows 1970—Enumeration 3 letters; Levy 1 letter 1971—Enumeration 1 letter; Levy 1 letter 1972—Levy 1 letter and 1 letter containing both enumeration and levy information 1973—Enumeration 1 letter; Levy 3 letters 1974—Enumeration 6 letters; Levy 1 letter 1975—Enumeration 3 letters; Levy 5 letters 1976—Enumeration 4 letters; Levy 2 letters 1977—Enumeration 2 letters; Levy 2 letters plus one sheet where the information contained in the letters has been recorded for all districts 1978—Enumeration 6 letters plus two sheets where information contained in the letters has been recorded for all districts (1 enumeration, 1 levy) 1979—Enumeration 2 letters; Levy 5 letters plus 2 letters containing both
41	Twenty letters confirming school enumeration 1960-69 from School District Superintendent or School Boards
42	Letters as follows: 1956—Seven letters from School Superintendents or School Boards indicating school levy set for year 1956—letter from Southwestern Bell Telephone Company concerning taxes 1954—letter from Byron Rea, Supt. Buffalo (cover letter on estimate, not included)
43	County Clerk’s Copy of County School Districts’ Apportionment Statements Earliest date is 1950

Polk County Genealogical Society, Inc. Headquartered in Bolivar, Missouri, United States of America

Polk County Genealogical Society, Inc.
Headquartered in Bolivar, Missouri, United States of America